Legal Lease Administrator
Job Description
Commercial Lease Administrator
Our client is a family-owned, boutique commercial real estate firm headquartered in California and expanding in the Phoenix, AZ market. The firm operates in a lean, entrepreneurial environment focused on execution, accuracy, and deal velocity across multiple commercial asset types.
Remote â Phoenix, AZ (Must reside in Phoenix Metro area)
Direct Hire
Position Overview
The Commercial Lease Administrator serves as the central point of coordination for commercial lease and transaction documentation. This role supports executive leadership by managing agreements, redlines, execution workflows, and lease administration, allowing principals to focus on deal-making. This is not a paralegal or legal assistant role. It is a commercial real estate documentation and transaction support position.
Key Responsibilities
Draft, edit, and manage commercial real estate documents including leases, purchase and sale agreements, easements, and other transactional agreements. Run redlines and document comparisons, identify material changes, and flag issues for review. Insert, update, and format exhibits while maintaining consistency and accuracy across documents.
Convert and format documents from PDF to Word and maintain professional presentation standards.
Track document workflow, deadlines, responsibilities, and next steps across active transactions.
Coordinate electronic and notarized signatures to ensure timely and complete execution. Maintain version control and organized filing systems within the companyâs shared drive.
Maintain lease abstracts and track key dates, obligations, and compliance items. Schedule calls and virtual meetings to support negotiations and transaction progress. Serve as the point person keeping agreements, tasks, deadlines, and communication aligned.
Support executive leadership by managing documentation across land development, acquisitions, industrial, retail, and residential transactions. Coordinate with attorneys, brokers, and external partners as needed.
Qualifications & Experience
Minimum of five years of experience supporting commercial real estate transactions, lease administration, or real estate documentation.
Demonstrated experience working with commercial leases and transactional real estate agreements.
Ability to read, understand, and track sophisticated real estate documents. Experience running redlines and identifying meaningful document changes. Highly organized with the ability to manage multiple agreements and deadlines simultaneously.
Advanced proficiency in Microsoft Word, Excel, and Adobe Acrobat, including PDF editing and conversion.
Familiarity with commercial real estate development and leasing processes. Ability to work independently, prioritize effectively, and keep projects moving without micromanagement.
Strong communication skills and comfort coordinating with executives, attorneys, and external stakeholders.
Phoenix Metro market knowledge preferred; must reside in the Phoenix area.
Why This Role
This is a high-visibility, trusted role supporting executive leadership in a boutique commercial real estate environment. The position offers autonomy, ownership over documentation and workflow, minimal bureaucracy, and a long-term opportunity within a growing platform.
Remote opportunity with schedule flexibility
Base Salary plus end of year performance bonus
Self-directed IRA or 401(k) match program.
Potential health insurance stipend
PTO package plus office closure from Christmas through New Year
Job Requirements
Additional Information
dfwHR is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.
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