Executive Operations Coordinator
Job Description
Executive Operations Coordinator
Our client located in Houston, TX is looking for a highly organized and resourceful Executive Operations Coordinator to support the department's leadership and team. This is a direct hire opportunity with great benefits!
Executive Operations Coordinator
The Executive Operations Coordinator will coordinate travel, manage calendars, prepare reports and presentations, and ensure the smooth day-to-day functioning of the department.
Serve as a key support to the department leadership and team, helping with travel logistics, vendor processes, and maintaining accurate records.
Exposure to senior leaders and global operations.
Provide direct administrative support to the Global Director, including calendar management, correspondence, and meeting preparation.
Arrange business travel and accommodations for leaders, ensuring efficiency and cost-effectiveness.
Prepare and submit expense reports and assist team members with claims processing.
Develop polished presentations and reports for leadership and customer meetings.
Maintain databases with accurate records for customers, vendors, and team members.
Process vendor invoices, purchase orders, and assist with account reconciliations.
Manage housing arrangements and travel billing for department leaders and their assistants.
Assist with visa applications, work documents, and relocation coordination for international staff.
Capture and distribute minutes from meetings as needed.
Partner with other administrators to coordinate workflows, events, and office activities.
Support budgeting for travel, expenses, and special projects.
Plan and facilitate team-building initiatives and internal events.
Step in as backup for the receptionist and provide general office support as required.
May handle some personal matters for the Director.
Executive Operations Coordinator Background Profile:
High school diploma required; some college preferred
5+ years in an administrative support role, preferably supporting senior leaders or global teams
Must have experience with international travel and expense reports
Proficiency with Microsoft Word, Excel, and PowerPoint (advanced level)
Strong written communication and presentation skills
Ability to anticipate needs and manage competing priorities under pressure
Flexibility to handle after-hours calls for urgent travel changes
High level of discretion and confidentiality
Positive, solutions-focused attitude and strong collaboration skills
Features and Benefits of Client:
Ability to work 1 day at home after 6 months
Competitive salary and benefits package
Paid Medical, dental, and vision insurance
PTO and holidays
401k with 6% match
Exposure to global IT operations and career development opportunity
Job Requirements
5+ years in an administrative support role, preferably supporting senior leaders or global teams, Must have experience with international travel and expense reports, Proficiency with Microsoft Word, Excel, and PowerPoint (advanced level)
Additional Information
dfwHR is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.
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