Our client in the north west part of Dallas, Texas is seeking an Executive Assistant for a Direct Hire opportunity. This is an in office position.

Client Profile

Our client is an established, privately held organization with a significant operational presence and a long history of success. The company offers a fast paced, hands on environment where collaboration, accountability, and initiative are highly valued.

Executive Assistant Role

• Serve as a highly trusted partner to the CEO, providing comprehensive executive and operational support
• Manage a complex and rapidly changing calendar while proactively identifying conflicts, priorities, and necessary follow-up
• Coordinate meetings, appointments, travel arrangements, conferences, and executive events
• Manage and prioritize executive communications, including email, correspondence, phone calls, and requests requiring attention
• Serve as a gatekeeper and key point of contact for internal and external stakeholders
• Prepare meeting agendas, presentations, reports, business communications, and supporting materials
• Track commitments, deadlines, strategic initiatives, and action items to ensure timely completion
• Coordinate leadership, executive, and advisory meetings as needed
• Anticipate executive needs and proactively identify solutions without waiting for direction
• Support executive level projects and strategic business initiatives
• Handle highly confidential personnel, financial, legal, strategic, and business information with exceptional discretion
• Develop strong working relationships with executives, employees, customers, vendors, attorneys, and other business partners
• Provide limited support to other members of the executive leadership team as business needs require
• Assist with company events, leadership meetings, travel logistics, and occasional administrative needs
• Represent the Executive Office with professionalism while remaining comfortable in a hands-on operating environment

Required Qualifications / Skills

• 7–10 years supporting C-suite executives (ideally CEO/President/Owner/Principal or similarly senior leader)
• High school diploma required
• Advanced Microsoft Office skills, including Excel, PowerPoint, Word, and Outlook
• Strong Excel capabilities including formulas/functions, pivot tables, data analysis, and reporting
• Exceptional organizational, calendar management, prioritization, and time management skills
• Demonstrated ability to anticipate executive needs and operate independently with minimal supervision
• Strong written and verbal communication skills
• Exceptional judgment, discretion, and confidentiality
• Professional executive presence; confident communicating with senior executives and external partners
• Highly proactive and resourceful; able to determine how to accomplish goals with limited direction
• Comfortable respectfully keeping a senior executive focused, organized, and accountable to priorities
• Strong attention to detail and ability to manage multiple competing priorities
• Comfortable working in a hands-on environment

Preferred Qualifications / Nice to Have

• Associate’s or Bachelor’s degree preferred
• Experience supporting executives within manufacturing, industrial, or multi-site organizations preferred
• Experience supporting executive leadership teams, boards, or privately held organizations preferred
• Legal, accounting, finance, or business administration exposure is a plus (not required)

Features and Benefits
• Competitive base salary
• Annual Short Term Incentive opportunity
• 15 days of vacation
• 401(k)
• High visibility opportunity supporting senior executive leadership
• Opportunity to become a trusted strategic partner with meaningful influence on executive operations

Overview
A high-growth, mission-driven organization is seeking a high-caliber Executive Assistant to support its CEO. This is a high-urgency, high-visibility role for an experienced EA who can operate with minimal oversight and keep pace with an exceptionally fast-moving executive. The Executive Assistant will ensure the CEO is prepared, protected (confidentiality), and positioned to execute at the highest level.

This position is on-site in Florida. Relocation is available for the right candidate.

Key Success Traits (What “Great” Looks Like)
The ideal candidate is:

• Highly intelligent with strong judgment and the ability to keep up with a fast-paced CEO
• Execution-focused with a strong bias for action and follow-through
• Tech-savvy and resourceful (independent problem-solver; able to learn systems quickly)
• Collaborative and humble; works effectively with peer administrative partners without “managing” them
• Exceptionally discreet and diligent with confidential materials and sensitive information
• Highly dependable, responsive, and available beyond standard hours when needed (CEO-level support)
• Calm under pressure, resilient, and comfortable with changing priorities
• Motivated by excellence and outcomes; does not require frequent praise/validation

Primary Responsibilities
CEO Support (Top Priority)

• Manage a complex, rapidly changing calendar; coordinate meeting logistics and priorities with CEO approval for key scheduling decisions
• Coordinate extensive CEO travel (primarily private travel with some commercial), including ground transportation, itineraries, and contingency planning
• Prepare the CEO for meetings by assembling and printing materials/binders; ensure the CEO has what she needs before every meeting
• Support travel-related expense processes and documentation

Board & Committee Support

• Serve as primary coordinator for quarterly Board of Directors meetings and committee meetings (e.g., Audit, Compensation, Governance)
• Manage logistics for board members, including travel, hotels, meals, materials distribution, and follow-up
• Support quarterly in-person board meetings (primarily in Florida with occasional out-of-area locations)
• Partner with other administrative team members as needed for board retreats/events while remaining the lead coordinator

Executive Team Support

• Attend executive meetings (approximately twice per week) to take notes, track action items, and drive follow-up
• Maintain agendas, action plans, and coordination for leadership meeting deliverables
• Coordinate with senior leaders primarily through their administrative partners as appropriate

Operational Expectations

• High independence is required. The CEO will not provide extensive step-by-step guidance on tools or processes. The EA must proactively find answers and execute.
• A high sense of urgency is essential. The CEO expects proactive planning (e.g., transportation and logistics are arranged without being explicitly reminded).
• Flexibility is required: occasional early mornings, late evenings, and responsiveness outside business hours may be necessary, especially around travel and board activity.

Confidentiality & Professionalism

• Maintain strict confidentiality across CEO matters, executive topics, board communications, and sensitive documents
• Demonstrate flawless discretion with printed materials, meeting notes, and confidential information
• Present a polished, professional image consistent with an executive-level environment

Tools & Technology

• Strong proficiency with Microsoft Outlook and Teams
• Comfortable with PDF creation/editing and document handling
• Familiarity with travel and expense tools (e.g., Concur or similar) strongly preferred
• App-savvy and able to quickly solve logistics needs independently (travel changes, transportation, etc.)

Qualifications

• Significant Executive Assistant experience supporting senior leadership; direct CEO support experience strongly preferred (and may be required for final consideration)
• Demonstrated ability to thrive in a high-pressure, fast-changing environment
• Excellent written and verbal communication with a concise, solutions-first style (CEO communication is largely text-based)
• Bachelor’s degree preferred; may be less important with extensive, relevant CEO-level experience

Compensation & Relocation

• Competitive base salary depending on experience and fit (executive-level EA compensation)
• Bonus potential (performance-based)
• Relocation assistance available for qualified candidates

Work Location

• On-site in Florida (no remote/hybrid)
• Candidate must be willing to relocate to Florida if not currently local

• 401K with match
• Health, Vision, Dental

Join our rapidly growing construction company in Atlanta as our next Office Manager! This vital role offers an exciting opportunity to oversee daily office operations, support executive leadership, and contribute to a positive workplace environment. We are seeking an organized, proactive professional who thrives in fast-paced environments and is eager to make a meaningful impact on our team.

Job Description:
As the Office Manager, you will be responsible for managing administrative functions, coordinating communication across departments, and ensuring smooth operational workflows. Your role will include overseeing office supplies, facilities management, vendor relationships, and supporting company events. You will also assist with HR functions such as onboarding and maintaining employee records.

Key Responsibilities:

• Manage daily office operations and administrative support
• Coordinate calendars, meetings, and travel arrangements for leadership
• Serve as a point of contact for vendors and service providers
• Organize company events and team-building activities
• Maintain office supplies and facilities management
• Support HR activities such as onboarding, documentation, and employee engagement
• Assist with internal communication efforts including newsletters and notifications
• Troubleshoot office-related issues and coordinate with IT support

Required Skills and Qualifications:

• Minimum of 3 years experience in office management, administrative support, or similar roles
• Excellent organizational and multitasking abilities
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Teams
• Ability to work independently and proactively
• Experience in construction or project-based industries is a plus

Preferred Skills:

• Experience coordinating company events and vendor relationships
• Knowledge of social media or internal communication tools
• Basic HR knowledge, including onboarding and employee engagement programs
• Certifications in office safety or administrative management (e.g., OSHA, First Aid) are a bonus

Work Environment and Location:
This position is based in Atlanta, with occasional travel to project sites or vendor meetings as needed. Some after-hours support may be required for events or urgent issues.

Features and Benefits:
This is a full-time position offering competitive salary and benefits, including health insurance, paid time off, and opportunities for professional development along with offering a 401k after 90 days.