Corporate Paralegal
Job Description
Frontline Source Group is seeking a highly organized and detail-oriented Corporate Paralegal on behalf of a rapidly growing, innovation-driven organization preparing for a significant public market transition. This hands-on role supports legal operations, corporate governance, and compliance during a critical phase of organizational growth. This position is ideal for a proactive professional who thrives in a fast-paced, entrepreneurial environment and enjoys working closely with executive leadership and outside counsel on high-stakes corporate matters.
Key Responsibilities
Corporate Governance & Board Support
- Prepare and maintain corporate records, including board minutes, resolutions, written consents, and committee documentation
- Coordinate board and shareholder meetings, including scheduling, materials preparation, and follow-ups
- Maintain corporate minute books, governance records, and organizational documents
- Support the development of corporate governance policies and procedures in preparation for public company standards
- Support preparation and timely filing of SEC documents, including 8-K, 10-Q, and 10-K filings
- Assist with drafting, proofreading, and compiling disclosure documents, earnings releases, and proxy materials
- Maintain a filing calendar to ensure all SEC and regulatory deadlines are met
- Coordinate with outside legal counsel on compliance requirements and disclosure obligations
- Support documentation including data room management and investor due diligence coordination
- Assist in administration of equity programs, including stock option grants, vesting schedules, and cap table updates
- Support 409A valuation processes and equity-related board approvals
- Help maintain internal policies and procedures aligned with public company compliance expectations, including SOX readiness
- Organize and maintain legal documents, contracts, NDAs, and agreements
- Support IP administrative functions alongside outside patent counsel, including patent docket maintenance and filing coordination
- Assist with indemnification agreements, officer and director documentation, and related corporate records
- Support due diligence efforts related to financing and corporate transactions
- Track key corporate deadlines and compliance requirements across multiple workstreams
- Assist with special projects related to corporate structuring and operational scaling
Qualifications
- Bachelor's degree or Paralegal Certificate required
- 3-6+ years of experience in corporate paralegal or legal operations, preferably in a high-growth environment
- Experience supporting corporate governance and board processes
- Exposure to SEC filings, public company compliance required
- Proficiency in MS Office and SharePoint; familiarity with data room platforms a plus
- High level of discretion, exceptional attention to detail, and ability to manage multiple priorities
- Familiarity with SEC filing requirements, including 8-K, 10-Q, 10-K, and S-1 documentation
- Experience with equity administration, cap table management, and 409A processes
- Background in startup, deep tech, energy, biotech, or technology environments
- Exposure to IP-heavy organizations and coordination with patent counsel
What Success Looks Like
- Corporate records and board materials are accurate, organized, and audit-ready at all times
- SEC filing deadlines and compliance obligations are consistently met
- Leadership and outside counsel are well-supported and confident in the integrity of corporate records
Why This Opportunity
- Work directly alongside executive leadership and outside counsel on high-impact initiatives
- Competitive compensation, comprehensive benefits, and long-term growth potential
Job Requirements
Additional Information
dfwHR is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.
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