Special Projects Administrative Assistant
Job Description
Our client is currently seeking a Special Projects Administrative Assistant for a direct-hire opportunity in the Dallas, Texas area. This role involves providing crucial administrative support to senior management while independently overseeing special projects spanning multiple departments. The ideal candidate will be a proactive and organized professional who excels in a fast-paced environment and is adept at juggling executive assistance with project management.
Company Profile
Our client is a well-established organization founded in 1993. Renowned for its dedication to excellence, innovation, and collaborative teamwork, this company offers a vibrant workplace where employees are encouraged to make significant contributions towards meaningful outcomes.
Special Projects Administrative Assistant Role
- Provide high-level administrative support to senior leadership
- Draft, proofread, and format various documents and communications
- Maintain accurate electronic and physical filing systems
- Act as a professional liaison for internal and external stakeholders
- Coordinate and manage special projects from inception to completion
- Develop project timelines, track milestones, and report progress to leadership
- Collect, analyze, and organize data to facilitate decision-making
- Collaborate with cross-functional teams to drive operational efficiency
- Assist in process improvements, documentation, and implementation
- Support event planning, system rollouts, facility initiatives, and ad hoc projects
- Prepare meeting summaries, project updates, and status reports
- Maintain confidentiality of sensitive information
- Assist with budgeting, expense tracking, and invoice processing for projects
- Support onboarding, training coordination, and internal initiatives
- Identify opportunities to streamline administrative and project workflows
Special Projects Administrative Assistant Background Profile
- 5+ years of experience in roles such as Administrative Assistant, Executive Assistant, or Project Coordinator
- Demonstrated experience supporting senior leadership and managing multiple priorities
- Ability to coordinate projects involving multiple stakeholders
- Preferred: Associate's or Bachelor's degree (or equivalent education and experience)
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Quick learner with the ability to adapt to new systems and processes
- Experience supporting C-level or senior leadership
- Project management experience or formal training in project management is a plus
- Background in operations, manufacturing, professional services, or similar environments is preferred
Features & Benefits
- 401(k) plan
- Health, dental, and life insurance coverage
- Paid time off
- Full-time position in an office-based setting with a supportive company culture
Job Requirements
Project Coordinator, Administrative Assistant
Additional Information
dfwHR is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.
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